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Dear Parents,


As your child prepares for the fall term, it is a good time to tell you about our health program, how to upload your medical forms into our DDC Medical Module, and information regarding the New York State Regulations.




Under New York law, we are prohibited from admitting any student without a certificate of immunization from a healthcare practitioner.  The immunizations required vary by age and grade, and your health care professional, the school nurse, your local health authority, or the NYS Department of Health can advise you of the immunizations your child must have for admission to school. If you are transferring to our school from out-of-state or another country and are in the process of obtaining proof of immunization or a certificate of immunization, your child may attend for 30 days while providing the required documentation.


If you cannot afford the immunizations, your local health authority will administer or arrange for the administration of the immunizations.


Please be aware that children entering 6th grade must submit proof of one dose of the Tdap vaccine administered after age 10 within 14 calendar days after their eleventh birthday.


Please be aware that all 7th  graders must submit proof of having received a dose of the meningitis (MenACWY) vaccine administered after age 10.


If you believe you have a legitimate medical exemption or deferral from immunization under New York law, your application must be approved by the HALB Executive Office prior to the expiration of the state-mandated time periods.  Your application may be rejected, in which case we will advise you of the reasons. Medical exemptions or deferrals, if granted, must be reissued annually.  Without a certificate of immunization or an approved exemption, a child will not be permitted to attend classes. 


A new student will not be admitted without complying with the state law.


Any child without documentation of the required immunizations will be excluded from school until such documentation is received.



NYS requires all students entering 1,3,5, and 7 to submit updated physical exam records. All students who are new to HALB must also submit updated physical exam records. ****Any student participating in a sport must have a current physical on file before tryouts.



Screenings done throughout the year include: vision and hearing. You will be advised if further follow up is necessary.



Any child with a contagious illness must be excluded from school. Please notify the office of illnesses such as chicken pox, strep throat, lice, flu, covid, mononucleosis, and any other non-contagious significant illness.



No medication may be given in school unless a medication permission form is filled out and signed by you and your doctor. This includes prescription and non-prescription medications such as Tylenol and Advil. Medication must be in its original container, labelled with your child’s name and grade. If your child carries an inhaler, EpiPen or insulin, all appropriate orders must be completed and signed by you and your physician. If your child has any serious allergies please make sure that you and your doctor complete the food allergy care plan. Please keep the health office informed of any medication that your child takes at home.



Please make sure to include all necessary emergency contacts as well as physician’s name and phone number. Every effort will be made to contact you in the event of an emergency.


Please submit all forms online using the DDC Medical Module. Log onto the DDC parent portal with your username and password that you used for report cards and/or from your initial application process. (If you have forgotten your password click forgot username and password. A temporary password will be sent to you).

After logging in, click on My Account and then Medical Forms.

Complete all sections online.


We will no longer accept paper forms. You must upload your completed forms onto this portal.


If you need technical assistance, please email Ruthi Seidenfeld at


Wendy Weiss RN

Devora Pechman RN

HALB Elementary School Nurses