Skip to main content

Hebrew Academy of Long Beach
School logo

Main Menu Toggle



HALB Medical Health Requirements for 2018-19 School Year

Dear Parents,

As the 2017-2018 school year comes to an end, it is a good time to tell you about our health program, how to upload your 2018-2019 medical forms into our DDC Medical Module and information regarding the New York State Regulations.


New York State Public Health Law, Section 2164 requires schools to prohibit the admittance of any student without a certificate of immunization from a health care practitioner.  The immunizations required vary by age and grade. Your health care professional, the school nurse, your local health authority, or the NYS Department of Health can advise you of the immunizations your child must have for admission to school.  If you provide us with a health care practitioner’s certificate that your child is in the process of receiving the required immunizations, your child may attend school while proceeding with the Advisory Committee on Immunization Practices catch-up schedule.  If a student fails to comply with the catch-up schedule, the student must be excluded from school within 14 days. If you are transferring to our school from out-of-state or another country and are in the process of obtaining proof of immunization or a certificate of immunization, your child may attend for 30 days while providing the required documentation.

If you cannot afford the immunizations, your local health authority will administer or arrange for the administration of the immunizations.

If you believe you have a legitimate exemption or deferral from immunization under New York law, your application must be approved by the HALB Executive Office prior to the expiration of the state-mandated time periods.  Your application may be rejected, in which case we will advise you of the reasons. Medical exemptions or deferrals, if granted, must be reissued annually.  Without a certificate of immunization or an approved exemption, a child will not be permitted to attend classes.  

A new student will not be admitted without complying with the state law.


Because of the new New York State Physical and Immunization requirements, all students grades 1-8 are required to submit updated physical exam records, INCLUDING updated immunization recordsCAMP FORMS DO NOT SUPPLY ADEQUATE INFORMATION, AND ARE NOT PERMITTED

Any student participating in a sport must have a current physical and sports clearance on file before tryouts.

Any child without documentation of the required immunizations/physicals will be excluded from school until such documentation is received.


Screenings done throughout the year include near and distance vision and hearing for grades 1, 3, 5, 7 and new admits. New Admits are also screened for color blindness. You will be advised if further follow up is necessary via email.


Any child with a contagious illness must stay home from school. Please notify the health office of such illnesses, for example: chicken pox, strep throat, lice, conjunctivitis, flu, mononucleosis, and any other significant illness.


The school nurse must be informed of any medical conditions your child may have. Please make sure to fill out and have your pediatrician fill out the appropriate action plans. These must be filled out every year.


No medication can be administered in school unless a medication permission form is filled out and signed by you and your doctor. The medication must be given to the Nurse with the forms in its original container in order for it to be administered in school. This applies to both prescription and nonprescription medication.  

Students who carry their own inhaler/Epipen, must provide the Health Office with a “Self-Carry Medication order”. This form is only meant for Epipens or Inhalers.

Medication must be picked up at the end of the year. We do not hold medication for the next year or for camp. Any medication left over after the end of the school year will be disposed.


Please make sure to include all necessary emergency contacts as well as physician’s name and phone number when filling out your information on DDC. Every effort will be made to contact you in the event of an emergency.



Please submit all forms online using the DDC Medical Module.  Log onto the DDC parent portal ( with your username and password that you used for report cards and/or from your initial application process. (If you have forgotten your password click forgot user name and password.  The password and username will be sent to you).  After logging in, click on My Account and then Medical Forms.


Complete all sections online.  

We will no longer accept paper forms. DO NOT send in the mail over the summer. You must upload your completed forms on to this portal. Please do not upload photos of forms.

If you need technical assistance, please email Ruthi Seidenfeld at


Wendy Weiss, RN

Devora Pechman, RN

HALB School Nurses (Grades1-8)

516-432-8285 ext.109

516-432-6444 fax